Job Vacancy at Ultimus Holdings

Ultimus Holdings is a global investment company with the sole purpose of contributing to the sustainable development of African economies.

Our investing deployment is broad-based and long-term. We specifically invest is sectors that demonstrates growth; leveraging our sector expertise in ensuring we become market leaders in all operational portfolios.

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Applications are invited from interested and qualified candidates to apply for the role of a personal assistant at Ultimus Holdings.

Personal Assistant

Job Specifications:

  • Full Time
  • Required Qualifications: BA/BSC/HND
  • Location: Lagos | Nigeria.
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Job Description:

  • We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management.
  • In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of Senior manager.
  • You may also be required to make travel arrangements and assist with other duties when required.
  • Assist in the creation and distribution of press releases, media kits, and other PR materials.
  • Maintain and update media contact databases, ensuring accuracy and relevance. Monitor and track media coverage and compile reports on media outcomes.

Responsibilities:

  • Reporting to senior management and performing secretarial and administrative duties.
  • Typing, formatting, and editing reports, documents, and presentations.
  • Entering data, maintaining databases, and keeping records.
  • Liaising with internal departments, answering calls, and making travel arrangements.
  • Managing internal and external correspondence on behalf of senior management.
  • Scheduling appointments, maintaining an events calendar, and sending reminders.
  • Copying, scanning, and faxing documents, as well as taking notes.
  • Preparing facilities for scheduled events and arranging refreshments, if required.
  • Ordering office supplies and replacements, as well as managing mail and courier services.
  • Observing best business practices and etiquette.
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Qualifications and Requirements:

  • A bachelor’s or associate degree in communications, public relations, or a similar field.
  • 3-4 years of experience as a personal assistant would be advantageous.
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
  • Advanced typing, note-taking, recordkeeping, and organizational skills.
  • Ability to manage internal and external correspondence.
  • Working knowledge of printers, copiers, scanners, and fax machines.
  • Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
  • Excellent written and verbal communication skills.
  • Exceptional interpersonal skills.

How to Apply

Interested and qualified candidates should send their CVs to: [email protected] using the Job Title as the subject of the email.

Deadline: October 20, 2023

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